Finance and Administration Assistant – Jakarta

SCALING UP FOR MOST-AT-RISK POPULATION II (SUM II) is a USAID funded program that will provide targeted assistance in organizational performance required to scale-up effective, integrated HIV/AIDS interventions that lead to substantial and measurable behavior change among Most-at Risk Populations (MARPs) in targeted locations in Indonesia.  The project is managed by Training Resources Group, Inc.  The organizational performance topics include accountability, administration, advocacy, finance, governance, knowledge management, leadership, management, monitoring and evaluation, networking, partnership, policy development, resource mobilization, strategic planning and transparency.  SUM II will provide and monitor small grants to qualified civil society organizations to support the scale-up of integrated interventions in “hotspots” where there is a high concentration of one or more MARP and high-risk behavior is prevalent.

SUM II is currently seeking qualified individuals with experience in HIV/AIDS and Local stakeholders issues for following position:

Finance and Administration Assistant

Location       : Jakarta Office

Report to      : Finance and Administrative Officer and Jakarta Regional  Coordinator

Summary of Responsibilities:
Under the direction of SUM II Finance and Administrative Officer and Jakarta Regional Coordinator, the Finance and Administration Assistant is responsible for managing financial transactions by the SUM II project for Jakarta Regional office, and to report on a monthly or regular basis to Finance and Administrative Officer and Jakarta Regional Coordinator.  The Finance and Administration Assistant is responsible for the accuracy of these transactions so as to ensure USAID compliance. The Finance and Administration Assistant regularly assists the Finance and Administrative Officer and Jakarta Regional Coordinator to review the financial system to identify aspects that can be improved.  Under this contract, the Finance and Administration Assistant will be an employee of RTI under the SUM II project.

Detailed Tasks and Responsibilities:
Under the supervision of the Finance and Administrative Officer and Jakarta Regional Coordinator, the specific duties and activities of this job are as follows:

1.         Compile and analyze financial information to prepare financial statements including monthly and annual accounts including:

·Bank/account reconciliation
·Journal entries and general ledger operations
·Monthly financial reports
·Accurate and timely financial reports
·Financial data bases
·Scanning of all financial documents and maintenance of quality for reporting purposes

2.         Ensure financial records are maintained in compliance with USAID policies and procedures
3.         Ensure all financial reporting deadlines are met
4.         Establish and monitor the implementation and maintenance of accounting control procedures
5.         Continuous management and support of budget and forecast activities
6.         Execute petty cash and transactions and ensure its accuracy for reporting purposes
7.         Prepare, record and maintain all Petty Cash disbursement vouchers
8.         On regular basis, under direction of the Finance and Administrative Officer and Jakarta Regional Coordinator, review all incoming invoices

Send your CV to lannyoktavia@yahoo.com

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